5 Things to Budget for When Planning a Wedding at a Rental Property
So, you’re thinking of tying the knot at a rental property. Maybe it’s that dreamy cabin tucked into the Colorado mountains or a big farmhouse with wide-open views. The idea is romantic and cozy—your own little world where you and your favorite people can celebrate under one roof. But here’s the thing: while a rental home wedding can feel laid back and personal, it also comes with a few extra costs that can sneak up on you if you’re not ready. Let’s talk about the big ones to plan for.
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1. Rental rates and fees
First, the obvious one: the house itself. Nightly rates for a rental home wedding aren’t always as cheap as they look at first glance. Peak season in Colorado (summer and ski months) means higher prices. And don’t forget cleaning fees, service charges, and security deposits. Some properties also tack on an extra “event fee” if they allow gatherings.
A good tip? Book in shoulder seasons (like late fall or early spring) if you want more bang for your buck. Midweek dates also stretch your budget further.
2. Furniture and rentals
Unlike traditional venues, most rental homes don’t come with rows of chairs or a stash of tables ready for your reception. That means you’ll likely need to rent things like:
Chairs and tables
Dinnerware and glassware
Linens and décor pieces
Delivery fees to mountain properties can add up fast, sometimes costing as much as the rentals themselves. If you or a friend can pick up with a truck or van, you’ll save a bundle. Just remember, the mountains are gorgeous but they’re not always easy for delivery crews to reach.
3. Food and drink
Here’s where couples often get surprised. Catering to a rental home isn’t the same as a big venue in town. Some catering companies won’t travel up steep mountain roads. Others will, but with hefty travel charges.
One option is to keep it simple with family style meals from local restaurants. Imagine everyone gathered around the dining table sharing big platters—it fits the vibe perfectly. And for drinks, you’ll usually be allowed to bring your own alcohol (always double check with the host). Add a licensed bartender for cocktails and liability peace of mind.
4. Transportation and parking
This one doesn’t always come to mind until you’re knee deep in planning. Rental properties, especially the ones tucked into the mountains, can be tricky for guests to reach. Ride share options are slim in small Colorado towns. Party buses are rare. Most people will need to rent cars.
Also, check the parking rules. A driveway that fits four cars might sound fine—until you realize you have ten guests arriving separately. Some communities also enforce noise and traffic restrictions. Budgeting for a shuttle, extra rentals, or a designated parking plan can save a lot of stress.
5. Insurance and extras
This isn’t the most exciting line item, but it’s worth it. Event insurance is often required by hosts and gives you peace of mind in case of damage, accidents, or unexpected weather. It’s not expensive, but it’s a smart add-on.
You might also want to set aside money for:
A day-of coordinator (even for a small group, this is a lifesaver)
Extra cleaning or trash removal fees
Cozy touches like heaters, tents, or firewood if the property is remote
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